Tag Archives: inspire

Work is getting too hard, but you enjoy the job….what do you do?

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This is Laura Lee Rose, business and success coach that specializes in time management, career management and work/life balance strategies.   Recently I received the questions: “Work is getting too hard, but I enjoy the job.  What should I do? Should I stick it out or leave?”

Although I don’t know enough about this particular situation to answer in detail — I do know that if you don’t do something different, things will get worse.

On the other hand, I believe you can have it all.   Here are some tips to experiment with:

  1.  Clearly articulate what you really like about your current position.
  2. Find ways to increase your focus on those aspects that you enjoy.
  3. Find ways to delegate and train others on the tasks that are not aligned with your individual career goals.
  4. Acknowledge that the MUST DO items will always get done (otherwise they are not really MUST DO items). Also acknowledge that you can’t do everything. You can only do your best.
  5. If some of those “MUST DO” items are not aligned with your individual career goals, be transparent with your manager.  Express that you want to always give your best.  And you are unable to do your quality best on this particular item.
  6.  Be transparent with co-workers and managers on what you are working on and what you are not currently working on. Be transparent on (and realistic about)  when you will get to things, and what you are prioritizing very low. If they feel that the things you are not working on are important — it will get assigned to someone else. If it doesn’t get assigned to someone else — then it’s not that important. (See Rule 4).

Read Don Ruiz’s The Four Agreements  (quick summary below):

  1. Be impeccable with your word (Say way you mean, and do what you say)
  2. Don’t take anything personally
  3. Don’t assume or judge
  4. Always do your best.

How to easily handle a co-worker who blame others

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Have you ever been a target of  undeserved blame?  Do you know someone that deflects his/her responsibility for the problem by putting the spotlight on someone else?
What’s the best way to handle these situations?  Do you fight fire with fire?  Or do you fight fire with water?
An effective and professional way to  handle co-workers who blame others is to simply ignore them. Stay focused on what is going to assist the team in the long run. Put the spotlight back on what will get your team moving forward.
Simply focus on two things:
1) Where you are right now.
2) Where you want to actually be.
Although you can do little to change how others act, the ‘blame game” is usually initiated as a defense strategy.  Eliminating the need to defend and judge will eliminate the need to blame others.
Avoiding the blame game is easy if you are fully focused on the solution (versus the problem).
If the co-worker is making you the center of attention, use that spotlight to focus on the solution. 
For example:.
“While I do not agree with how this issue occurred, Gary is right about one thing. I do want to take some responsibility for fixing it. Gang – we are where we are. What do we need to do right now to get us back on the right track”.

Office Etiquette Tips

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As a success and business coach, I find that transparency is the first defense against discomfort. At your next one-on-one meeting, openly discuss the following with your manager:
  1. Expected work hours (including your individual schedule regarding picking up children, volunteer schedule, etc).
  2. Communicate any deviation from the above plan when appropriate
  3. Handling business travel and expenses:  Ask your manager what is the normal expense procedures. If you are meeting a client, the you normally pick up the check for the client. Verify your assumptions with your manager.
  4. Personal calls can be taken at the desk if you have your own office. In shared offices or cubes, calls can be distracting for your office mates. It is not only interrupting your work time but your office mates day as well. On the other hand, some personal calls can not be avoided (and often will energize you toward higher performance at work).  Like office breaks, a personal call can keep us inspired and creative.  Just keep them short or schedule them for a conference room.
  5. Sending company-wide/department-wide emails only with your manager’s permission. Some managers would like to review these types of emails. Talk to your manager upfront, on how to handle these things.
  6. Sending/accepting a boss’ friend request on Facebook. My recommendation is to keep your personal facebook account separate from your work. If you feel uncomfortable inviting your boss into your home/life everyday (and weekend) — don’t mix the two. You may want to create a separate Facebook group for office people (in which you can include your boss). This allows you to communicate through facebook, by allowing certain groups access to work-events-messages and separate/limit other messages and activities for other friends.
  7. Buying candy/cookies from your boss’ children. If you really, really want the candy/cookies/Christmas wrap etc (and would be purchasing it from someone else anyway), supporting your boss’ children is a nice gesture. However, if you do not want the product, my recommendation is to simply apologize for not being able to purchase the candy/cookies because you already donate your maximum to your other charities. Most companies have a policy against solicitation and it’s normally improper for the boss to impose this type of pressure on his/her employees. It can also become a slippery slope, because other co-workers see you purchase the items and may start bringing their children’s various fundraising efforts to you as well. This is why most companies have a policy against solicitations by employees as well as outsiders.

Best way to correct a supervisor’s/boss’ error… in front of others.  In my experience, it is best to avoid “correcting”. Instead, ask permission to add some additional information or data to the current analysis. Your objective data will either substantiate the decision or give a new dimension to the discussion — without judgement or a negative reference.

If you have other confusing situations, please send them to LauraRose@RoseCoaching.info

Don’t miss a tip for career and time management:  <Subscribe to the Rose Coaching newsletter here>

Interested in an online coaching series?  <check out our GoTo Academy: Tools for the GoTo Guy and Gal>

If you haven’t taken advantage of your introductory time management coaching session, please contact LauraRose@RoseCoaching.info

Why do we interrupt each other?

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 Would you like to know the following 2 secrets?
  • Why do people interrupt (or, rather, why do people who chronically interrupt do it)?
  • 3 Tips you can use to stop a constant interrupter at the office
Quick overview on ‘why’:

On the average, we speak at the rate of 125-150 words per minute. We can comprehend and listen at the rate of 600 words per minute. This means that our minds are underutilized by a factor of 4-5 when listening to others. Therefore, it’s a struggle to keep our minds on topic. Often times, we hear one or two phrases of the conversation and we jump ahead to a solution or experience that happened to us. We’re quick to share our experience and expertise before we realize that this wasn’t really the focus of conversation. Because of our boredom, we inadvertently created a tangent and separate conversation (either in our heads or out loud).

Our society also supports and encourages this lifestyle.
Not only does our minds working at a faster rate, other things are happening so fast these days. With the internet, cell phones, texting, beepers, and instant messaging – information is constantly streaming at us, for us and by us. Even our interruptions are interrupted. For instance you may be working on a task and then you get interrupted by an instance message or “online chat” by someone (or via phone call). While responding to that initial interruption, someone else enters your office. It’s situation normal. We even have a name for it: “multitasking”.

Tips:
The way you conduct yourself can greatly diminish the amount of interruptions you encounter.
1) Spell out your intentions up front.
Example: “Hey, John (the boss). Thanks for agreeing to meet me on this topic. I’m having this problem and I value your opinion on this. There are a lot of different pieces to this explanation; so please bear with me. I want to tell you the entire story. Then I want us to wrap around and get your thoughts on specific details.”
Example: “I really want to keep this meeting on schedule, so I need this meeting to be brief and to the point. The purpose of this meeting is XXX. I ask everyone’s help to keep us on target. I ask everyone for their patience and avoid interrupting each other –with one exception. I ask everyone’s permission to interrupt if I see the meeting go off topic.”
2) Value your time and others will as well.
Make use of your “Do Not Disturb” sign on your cube, phone, chat and instant message for blocks of time when you do not want to be interrupted. OR make use of “open office hours” publishing blocks of time when people can interrupt you.

Example: “Hey, Joe (co-worker). I’m in the middle of a task here. I’ll be done with this at 3:00. Let’s meet in the break room at that time to discuss your idea (or schedule a real meeting to fully discuss it).

Example: “Hey, Joe (boss). That’s a good point. I want to give that issue the proper time and focus. Because I am focused on this right project now, I can’t give it the attention that your topic deserves. Priority wise, do you want me to delay delivery on this and switch to that? Okay — I’ll be done on this by Thursday noon. Let’s schedule a longer discussion for Thursday at 2:00pm.

3) If there is a particular person that is a frequent offender (or perhaps its you), give them an additional role in the meeting. For example:

  • Ask them to be the note-taker.
  • Ask them to keep the Parking Lot list (list of important topics that were discovered but not really on the agenda).
  • Ask them to be the time-keeper

Because interruptions have become so natural, we may not even notice that we’re doing it.
Read the short article: “Interrupting is a 2-way street”

Interested in an online coaching series?  <check out our GoTo Academy: Tools for the GoTo Guy and Gal>

Don’t miss a tip for career and time management:  <Subscribe to the Rose Coaching newsletter here>

Want more time? Think inside the box.

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In my GoTo Academy: Tools for the GoTo Guy and Gal continuous online coaching series, I go into Time-boxing and the use of Parking Lot methods in detail.
If you are interested in more training in these areas, please signup for the continuing online coaching series.

Does this scenario sound familiar?

You get into the office early because you need to review the results of the overnight test run, and mail in the results before the 9:00am meeting.

“Darn, the overnight test failed at stage 6. Why did that fail? I need to figure out why and start it back up.
Man – the error code is so cryptic. I don’t know what it means or how to fix it. Carl is a waste. He is always making my job harder. His stuff is never right. I’ll get him to fix it…it’s his code. Oh – that’s right. Carl doesn’t get in the office until 8:30. But he’s probably awake. Even if he isn’t — I don’t care. I’ll find his cell number in his last email.”

When you bring up email, you notice several urgent emails from your 2nd line manager. You open those up and respond to a few other emails. In the meantime, other co-workers start to come in and you chat over some coffee.
8:45 am you see Carl coming down the hall and something triggers.

“I needed Carl for something. Oh darn! CARL!
Carl: “Hey! How are you?”
“Pitiful. The overnight run failed on stage 6 and the test results were due 2 days ago. I was able to get an extension for 9:00am today but ….”
Carl: “Dude – that’s in ten minutes. Why didn’t you call me sooner?”
“Yeah …. I ….”

Although you may not have experienced the exact scenario, but we all have time slip away because of a series of momentary distractions. Although at the time they are occurring they don’t seem sinister, but in a group they can be very destructive.

Stay tuned for the next installment (Replay with Time-boxing and Parking Lot method) to find out how to handle this situation better.

Subscribe to my weekly newsletter at http://eepurl.com/cZ9_-/

The weekly newsletter contains tips on:
1) Time management
2) Career maintenance
3) Business networking
4) Work life balance strategies

If you haven’t taken advantage of your introductory time management coaching session, please contact LauraRose@RoseCoaching.info

Your mission, if you choose to accept it….

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In my GoTo Academy: Tools for the GoTo Guy and Gal class exercises, I ask my students to do the following:

  • First week, I ask my students to list three heroes (dead or alive) that they would like to meet (and why).
  • Every week thereafter,  I give my students a problem or scenario to solve or improve.
  • I then ask them to pretend to be one of their previously listed heroes.  They are to redo the previous exercise with their new mindset.

They are often surprised how their answers differed — even though their knowledge set, their environment, and their resources did not change.  They only thing they changed was their mindset or perspective.

Putting on the robe or attributes of your favorite heroes makes it easier to take that leap.

Your homework, if you choose to accept it:  When faced with a challenge, pretend to be one of your most admired mentors or Brainiacs.  What would they do?  How would they react or respond?  Pretending to be someone else makes it easier to think out of our default ‘box’ and take that leap.  And since we gravitate toward heroes that exhibit more of who we really want to be — we can’t lose.

p.s.  The best part is that no one needs to know that you are doing it.

Let me know what you think.

Using Time Zones to Your Benefit

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No longer is “I’ll finish this tomorrow”  or “I’ll schedule the meeting for later this afternoon before I leave work”an acceptable business mindset.

In today’s global and international work environment, ‘Waiting until tomorrow’ can cost you and entire day of productivity.  On the other hand, I am not advocating working around the clock either.  What I am suggesting is to merely be aware of both your surroundings and those of your clients and stakeholders.
While this is difficult when you are covering several time zones at once, it is manageable if you are working with one or two time zones on a project.
Some tips:
1) For people that are 3 or more hours head of your time zone:

  • Don’t leave your day without processing their request or (providing them status).  This way they will be automatically greeted with an update and feel that you have been very responsive.
  • Don’t suggest an impromptu meeting or interview late in your afternoon.  They have already gone for the day
  • Call them the first thing in your workday.  This will give them the rest of their afternoon to comply with your request.  And you will still have time to respond to their answers before you go home for the day.
  • Be transparent in your office hours. People at your site can see when you normally arrive and leave work.  Those in other time-zones do not.  If you are not normally in the office in the afternoon, tell them that.  This tells the client that if they want a response today, they need to send in the request by a certain time each day.
  • Incorporate and acknowledge time-zone delays and buffers in your delivery schedules.  This will allow you to accommodate for the delays either by adding time to the delivery schedule or deliberately shifting the work schedule to accommodate the time zone differences..

2) For people that are 3 or more hours behind your time zone:

  • Process their requests first thing in the morning.  Because they are not in the office yet; and this gives you an opportunity to comply with their request without them waiting.  This way they are greeted with your response the moment they start-up their computer.  If you wait until the end of your day to respond, you have delayed your progress two days (they have to wait until tomorrow to work on your follow-up request).
  • Give them a lunch-time (your time zone) call with any of your requests.  If you greet them with a lunch-time call, you can interactively review the materials that you have previously sent them earlier in your morning.  This allows you to answer any of their questions and give you time to respond to any follow-up requests before you go home (at your regular time).  If you call them the moment you get to the office, you know you will be leaving a voice mail and adding another to-do item on their list to call you back.  Deliberating orchestrating a ‘voice-mail’ tag game is non-productive and frustrating for all involved.   It may seem like you are ‘trying to communicate’ — but you are actually merely delaying the interactive interchange.

**Some people actually do this on purpose because they want to deliberately avoid confrontation and extend the deadlines.  Don’t dance to this song with them.

  • Be transparent in your office hours.  People at your site can see when you normally arrive and leave work.  Those in other time-zones do not.  If you are not normally in the office in the afternoon, tell them that.  This tell the client that if they want a response today, they need to send in the request by a certain time each day.
  • Incorporate and acknowledge time-zone delays and buffers in your delivery schedules.  This will allow you to accommodate for the delays either by adding time to the delivery schedule or deliberately shifting the work schedule to accommodate the time zone differences.

Which superhero are you?

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With adversity comes super-human strength and determination.
Over the rainy weekend, I watched The Fantastic Four (a movie about 4 comic book superheroes). While watching it, it occurred to me that we possess those same inner powers.

• We have Mr. Fantastic’s ability to stretch and reach beyond what we ordinarily expect from ourselves.
• We have the Invisible Woman’s ability to telepathically send energy waves and vibrations toward other so either repel or protect.
• We have Thing’s extra ordinary strength and determination in the face of danger.
• We have the Human Touch’s has extraordinary fire and passion for things that align with our purpose.

What other comic book heroes do you align with, when called to inspired action?

Wouldn’t it be nice to have an alter-ego to call upon, to help us take that next leap?

We all have it within us.  What if we deliberately wore our superhero alter-ego to get us over that next speed bump?

What would happen?

 

 

Make compromising your second choice

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I am a dance instructor as well as a success and business coach; and I often find things we can learn from dance.  For instance: Sometimes it is possible to make everyone happy.  You just need to be willing to take the time to look for the shared  “Win” in every opportunity.

For instance:  A beautiful couple was taking some private dance lessons from me.  At our last lesson, I asked them if they had been able to attend some dances to practice and show-off what they were learning.  The young lady confessed that they were having some disagreement about that.
She said, “He just wants to dance with me; and I want to dance with other people as well as dancing with him”.

I certainly understand both sides of that coin.  But both partners can get exactly what they want.

1) He can only dance with her.
2) She can dance with other people as well as dancing with him
3) While he is sitting out (because she is also dancing with other people), he can be on the look-out for new moves to try out on her.

This way, everyone is playing in their comfort zones.  He can relax and watch other people dance.  He can eye-spy some interesting moves that he had not tried before; while she is experiencing some new moves with the other leaders.  When they come together again, they can share what they have learned from others.

It’s like this in life as well.  When a couple comes together, it’s good to have individual interests as well as shared activities.  This way, when you have your quality time together — you have lots more stories to share. This is the same in business relationships as well as family issues.

As a business and success coach,  I realize that there are various solutions to a problem.  Few things are his way or her way; your way or their way.  If you take the time, you can often find a higher-level solution to most situations.

If you like the above tips – subscribe to my Dance Thru Life Tips newsletter at
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When your peer is now your boss (or visa-versa)…

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As a business and success coach, I help people manage their career development. There will be times when someone is promoted from within their team or department.  At these times, there may be some initial strain when a fellow peer is now your boss (or visa-versa).  I find that appreciation in the workplace goes a long way in eliminating the awkwardness of these dynamics.

Teams work because of the diversity and skill set of each individual in the group. Whichever received the promotion, they received it because of the previous team dynamics. Therefore, every member of that team was somewhat responsible for that person’s promotion. The team will continue to succeed as long as they see themselves as a team.

With that in mind, consider these tips:

 When your peer becomes your boss:

1) Show appreciation for the individual talent and skill that got them promoted. AND acknowledge your strengths and your part in this promotion.

2) Congratulate them on their promotion and assure them that you will continue to support them and the team.

3) Share with them your understanding that they are now in a position to network and influence a higher level of management and oversee an expanded level of projects. With this in mind, outline your strengths and your career goals to your new boss. Your new boss has seen you in action (which is a positive), but possibly does not know your individual career and development plans. Share these with your new manager, so that they can continue to forward opportunities that match your desires as well as your abilities..

When you become the boss to your peers.

1) Show appreciation for their individual talent and skills. AND acknowledge that they were a large part of your promotion.

2) Ask for their help and support to continue to have the strongest team in their division.

3) Clarify your vision and mission for the team and ask for their ideas on how to accomplish these goals. Be clear in your direction, but continue to work as a team to accomplish the goals.

4) Share that this new opportunity for you also means new opportunities for them. Because of this promotion, you have access to departments and contacts that you didn’t have before. Convey that your goal is to appropriately share these contacts and opportunities with them. Invite them to share their career aspirations and goals — so that you can introduce and connect them with projects and teams that will get them to their goals..

As a success coach, I find this type of mindset deflects any awkwardness that people may anticipate.

If you need some one-on-one consult, please consider taking advantage of your free introductory coaching session.